POSITION DESCRIPTION

Secretary - Grade 15
William Smith Dean's Office

Internal Post Date - Friday, January 27, 2012
Posting Down Date - Friday, February 3, 2012

SUMMARY:

Provide secretarial assistance to the William Smith Deans. This position requires the individual to serve as one of the initial contact persons for the office, receiving telephone calls, scheduling appointments, and helping with student, staff, faculty, and parent communication for the William Smith Dean’s Office.

RESPONSIBILITIES:

  • Provide secretarial and clerical support for the William Smith Dean’s Office including preparation of letters and memos, word processing, and preparing spreadsheets and electronic documents.
  • Answer and make telephone calls, respond courteously to inquiries, refer calls, and take messages.
  • Schedule appointments with students, faculty, staff, and parents.
  • Maintain student, administrative, and Committee on Standards files and related statistics.
  • Prepare and distribute information to students, parents, faculty, and staff by mail and electronically.
  • Process and maintain file for status forms.
  • Coordinate travel arrangements, events, and meetings as necessary.
  • Create statistical reports.
  • Work interchangeably on other jobs within the department as required and perform other related duties incidental to those described above.

QUALIFICATIONS:

High school diploma, associate’s degree preferred, plus one to three years of secretarial experience. The ideal candidate will be a highly organized individual able to work in a high-pressure environment. In addition, the candidate needs good written and oral communication skills as well as a strong customer service orientation. The successful candidate must be able to demonstrate a thorough knowledge of software including Microsoft Word, Excel, Publisher and Outlook.

OTHER INFORMATION:

This is a full-time, 12-month, benefits-eligible position within the Collective Bargaining Unit. The position is a Grade 15 with a starting rate of pay of $12.12 per hour. Normal hours of work are 8:30 a.m. to 5:00 p.m. during the academic year and a possible shortened workweek during the scheduled summer hours time period. May be required to work additional hours in the evening and on weekends. This position description is not all-inclusive, as other tasks or responsibilities may be assigned.

APPLICATION INSTRUCTIONS:

Internal applications will only be accepted at this time. Review of applications will begin immediately and continue until the position is filled. Interested applicants should send a cover letter, resume and the names with contact information of at least three references to:

Office of Human Resources
Hobart and William Smith Colleges
337 Pulteney Street
Geneva, NY 14456
e-mail: ferran@hws.edu
EOE

Hobart and William Smith Colleges are committed to attracting and supporting faculty and staff that fully represent the racial, ethnic, and cultural diversity of the nation and actively seek applications from under-represented groups. The Colleges do not discriminate on the basis of race, color, religion, sex, marital status, national origin, age, disability, veteran's status, sexual orientation, gender identity and expression or any other protected status.

Hobart and William Smith Colleges are a highly  selective residential liberal arts institution located in a small, diverse city in the Finger Lakes region of New York State.  With an enrollment of approximately 2,200, the Colleges offer 62 majors and minors from which students choose two areas of concentration, one of which must be an interdisciplinary program.  Creative and extensive programs of international study and public service are also at the core of the Colleges’ mission.